Finding the Right Office Space — Guide to the Right Office for Your Business

Budgetary:

Make a total budget to invest in your new office space. Don't just count on the rent, but also think about the following:

• Relocation costs: This includes the costs of transporting office furniture and equipment, any costs of moving company, packaging and packing, and any dismantling and disassembly of furniture and technology. If it is a larger move, it may also involve additional costs for storing items during the moving period.
  
• Renovaciones y adaptados: Consider any renovation and construction costs to adapt the venue to your needs. This can include painting, floor replacements, installing walls or partitions, upgrading electrical or plumbing systems, and any adjustments to meet occupational health and safety requirements. If it is an older premises, there may also be a need to upgrade or repair structural elements such as windows or doors.
  
• Nuovo mobili e tecnologia: Para procurar a procurar o procurar um novo tecnologia, como computadores, teléfonos, projectores e altri equipamento.It may also be necessary to upgrade or purchase new technology, such as computers, printers, telephones, projectors, and other equipment needed to create a productive work environment. Do not forget about cables, charging stations and other infrastructure.

Aanbevolen: Always have a buffer for unexpected costs that may arise during the sub-process. Add an extra margin of safety to cover everything from price increases for building materials to unexpected adaptations that may need to be made during renovation or relocation. This allows you to manage any surprises without exceeding your original budget.

Geographical location - where should it be located?

Geographical location is an important factor when choosing an office space, both for employees and customers.Consider whether it is important that the premises are close to public transport, whether there are parking facilities or if space is needed for bicycle parking. In addition, the address affects the image of the company, so it is important to consider how the site reflects the brand and what signals it sends to both employees and external parties.

How many employees affects the choice ofpremises?

Start by mapping the number of employees and think about the future.

• Do you plan to grow in the coming years? Ny.
• Do you have hybrid work that affects the way your office is used? Does everyone need their own workplace, or can you invest in flexible solutions?

Ejemplos: A smaller office with free placement can be a cost-effective solution for companies with many people working remotely.

How big of a room do you need?

To determine the size of an office space, you start from the number of employees and calculate how much space each person needs. Se. If you plan for premises with large common areas or an optimized layout, you reduce the need for individual areas. Par a a.

Do you need a meeting room/quiet space?

A well-functioning work environment requires a balance between open spaces for collaboration and secluded spaces for focus and meetings.Consider the following aspects when planning your space:

• Identify your meeting needs: How many meetings are held daily? Do you mainly have internal, external or hybrid meetings? Do you need a large conference room or a smaller meeting room?
  
• Creare varianti: Plan a mix of small rooms for individual conversations, medium-sized rooms for team meetings, and a larger conference room for workshops or presentations.
  
• Do you need quiet places: Think about whether you need “quiet rooms” or “podcasts” as it is also called, for smaller digital meetings or when the employee needs to focus? Are they protected from noise and noise from your open spaces? Read more quiet rooms
  
• Bet on flexibility: Can some rooms be used for multiple purposes? Is it possible to create temporary surfaces if necessary? Por ejemplo, la sala de lunches puede ser una sala de conferencias.
  
• Engage employees: Ask your employees what they think is missing in your current work environment. It provides valuable insights into migration.

Download our Employee Survey Template.

Open or closed office landscape - what is right for you?

Discuss the pros and cons of open and closed solutions. Open landscapes promote collaboration, while closed offices germinate focus and tranquility. Or do you want a combination? Many companies today choose activity-based offices where different areas are adapted to their tasks. Learn more about flexible solutions

Technology and infrastructure - what do you need?

Ensure that the premises meet your technical needs to create a productive and efficient working environment. Consider the following:

• Internetverbinding: Is there access to a fast and stable internet, which can handle both internal and external communication needs?
• Outlets e connessioni di rete: Are power outlets and network connections sufficient for all your employees and the equipment needed? Plan for enough outlets in each workstation and common areas.
• Adaptation for new technologies: Does the room need to be adapted for new technologies, such as smart desks, video conferencing equipment or other advanced solutions? It may be necessary to build in cabling in rooms or install special audio and video systems to ensure smooth operation of the technology in all workspaces.